Accessing and downloading the Audit Trail
The Audit Trail records all the milestones during your proposal process, from the moment you create your Qwilr Page to the time it's accepted, signed, backed up, and emailed.
In this article:
We securely store all the audit details and organize them in a clean, simple timeline on your dashboard.
What's in the Audit Trail?
The Audit Trail includes these details:
- Who created the project
- When the project was published
- The IP address and timestamp of the first visit to the page
- Contact details of the acceptor, including name, email, and company
- Digital signatures, custom form responses, or 'pay now' details (if payments are enabled)
- Links to stored backups of the project and audit trail data
- Record of the notification emails sent to all parties
How do I get the Audit Trail PDF copy?
There are two ways to access your Audit Trail:
Method 1: Email
When a page is accepted, Qwilr sends an email like the one below to the creator of the page and the client. This email includes a link that you (and your client) can use to download the Audit Trail.
Method 2: Your dashboard
You can also hover over the title of any accepted page on the dashboard to access the Audit Trail button.
From the Audit Trail page, you'll also be able to download a backup copy of the Audit Trail in either the PDF or JSON formats.
How does my client get a PDF copy?
When your page has one person accepting, at the end of the acceptance process they'll see a button to download their own PDF. The same Audit Trail data will be added to this copy.
If your page has multiple signers, the last person to sign will see this PDF download button at the end of the acceptance process.
Everyone who accepts/signs your page will also receive a confirmation email, which also contains a link to download the PDF copy.
Note: Your Qwilr account reflects your local time. On the web-based Audit Trail page, you'll see the date and time your client accepted, converted to your local time. In the Audit Trail PDF, however, you'll see the date and time converted to UTC, or Coordinated Universal Time. This is because both you and your client will reference the PDF, and UTC offers a standardized point of reference for you both.