Qwilr's digital signatures are here to help you save time and be more productive. They are part of our Accept Block.

Note: This feature is available on our Business or Enterprise plans.

Qwilr e-signatures support legally binding documents: Our e-sign functionality complies with the requirements of Australian law, which align with the basic requirements provided for by the E-SIGN Act and UETA in the USA and are recognized in many countries around the world, including the United Kingdom, Canada, France, Germany, and more.

We recommend seeking legal advice on the effectiveness of e-signatures in your own country, however. Although e-signed documents are recognized as legally binding in many countries, what actually makes the document “legally binding” is in the text your client agrees to, the type of agreement, and the context of the agreement. 

So an e-signature can support a legally binding contract, but it does not, by itself, make the contract legally binding. In some cases, for example, adding the following text around your Accept button might help: "By clicking 'Accept' below and completing the 'Accept' form, I am confirming that I have read and understood the contents of this document/agreement and agree to be bound by them."

They'll work on any browser or device: Like every other part of a Qwilr Page, we've made sure the experience is excellent across all device types. Your clients can sign on desktop computers and mobile devices.

Enabling e-signatures

To enable a signature, you'll first want to add an Accept Block to your page. In the top left corner of the block, click on the E-Sign Options icon.

Next, enable the switch for Enable e-Sign. Now you're set up to collect a signature. You'll find even more signing options below.

Adding multiple signees

You can set a page up so that multiple people can e-sign it. You can have as many signees as you'd like, but keep in mind that your page won't be accepted until all signees have signed it.

To add multiple signees, just enter the number into the menu. You'll see the same number of signee icons appear below the Accept button. Your client will see these icons as well.

Multiple signees with payment

If you're collecting a payment during acceptance and your page will have multiple signees, the payment form will be separate. That way, any of the signees can process the payment.

If no other signee has processed the payment, then the last signee will be prompted to pay before they can complete their signature.

Prefilled names

You can also add the names of your signees to the e-signature menu. That way, your clients can see who needs to sign and what signatures are pending. This setting also adds each signee's name into the acceptance form, saving your client a step.

Enable the switch for Enable Prefilled Name, and then enter the names of each signee. (Incidentally, you can also use prefilled names if you only have 1 signee.)

During acceptance

When your client clicks the Accept button in your page, they'll see one of two things:

  • If they're the only signee, they'll see the acceptance form.
  • If there are multiple signees, they'll see a form where they can choose their name.

From there, they'll fill out the form fields. To sign, they can either click Create to generate a typed signature, as shown below...

...Or they can sign their own signature using a mouse or a finger on a touchscreen. ( This process works on all platforms including mobile.)

Note: If you'd like to add some custom fields to the acceptance form, please see this page.

The page will display the name of the most recent signature collected. The signee icons below the Accept button will also indicate how many people have signed.

Once your client has accepted and signed the page, they won't have access to do it again - the Accept button will be grayed out for them. 

The next person to sign will see that all options in the acceptance form are pre-selected. They'll also be able to see who has already signed.

From your dashboard, click the Preview button to see how many signees have accepted the page.

Once everyone has signed, you'll see the status change to  Accepted

After acceptance

Once all signees have accepted and signed your page, you'll be able to access the Audit Trail, which is a certified record of each step in the acceptance process. 

Every signee who's accepted the page will also receive a confirmation email with a link to the PDF copy of the Audit Trail.